INNOVATION AT IT'S BEST
An ISO 9001-2008
Certified Company

Contact:+91-7838010185     Email: info@ysssolutions.net                         


Products

Featured Products

IVR



IVR provides all the features of an auto attendant plus the ability to use input from callers to interact with separate external systems. IVR systems are used to remove the burden from human representatives and get customers the information they need quickly. The examples listed are only a few of the numerous implementations that are possible.

Introduction

Insight Interactive Voice Response (IVR) is a technology that automates interaction with telephone callers. It is a powerful software that allows organization to turn their vision of an interactive call flow into reality. It can call your customers and remind them about their bills due, your customers can call and set-up appointments, or the system can provide the status of the shipments. All in clear voice and in the language the callers understand. Insight IVR can reduce cost of common sales, service, inquiry, collection and support calls to and from the company. It works 24 hours a day and seven days a week.

Overview of IVR

The Insight IVR Application Generator is extremely flexible and powerful tool that allows almost any voice application to be created. IVR is a generic term identifying the interaction of an Automated System with a caller via a telephone keypad. As the name implies, the automated system can provide automated voice responses based on the caller’s touchstone interaction with the system. With YSS's IVR application generator module, system users can dynamically create their own call flows based on their own requirements. An IVR solution enables users to retrieve information including product details, bank balances, flight schedules, order status, movie show times, doctors appointments, hotel reservations and much more. Data can also be extracted from a database, text file or external application and played over the phone using Text to Speech Functionality or the call flow direction can be set based on the data values. From the time the caller dials an IVR phone number, the prompts and caller interaction is defined by the IVR application.

Benefits

IVR systems provide customers with many services such as fax on demand, secure access to confidential account information, general information such as phone numbers and working hours, and an easy way to navigate through a complex phone system

  • Improved service
  • Enhanced productivity
  • Reduce cost
  • Efficient collection
  • Efficient information flow
  • More employee satisfaction
  • Reduced staffing requirements
  • Reduced paper environment
  • Expanded customer service hours
  • Improve efficiencies
  • Decrease customer wait times
  • Improve customer satisfaction
  • 24x7 convenient access for respondents
  • Multiple language options from English and Spanish to Cantonese
  • Ease-of-administration of complex survey logic such as skip patterns and branching
  • Ability to record caller responses (IVR)
  • Immediate alerts for unfavourable responses via SMS, Email, Fax, and Instant Messaging
  • Reporting options ranging from email to robust on-line dashboards

Features

  • Scalability

    Meeting current needs is an important goal, but an IVR solution should be easy to modify to support company's changing needs. Lines should be easily added or removed, additional features should be easily installed, and the IVR system should interoperate with existing equipment to reduce the need for additional interfaces and equipment.

  • Performance

    IVR systems come in all shapes and sizes. An underpowered IVR can cause customers to become impatient, and it may even drop calls because it cannot handle the volume of incoming traffic. It’s important that an IVR system is able to handle the current number of incoming lines at maximum capacity.

  • Customer satisfaction

    IVR solutions should be designed with the customer in mind. Menus should be logically designed, and the options should be explained in a way that anyone can understand. Because it’s difficult for callers to remember a long list of menu items, it’s important to keep the number of options to a minimum and include the ability to repeat the choices.

  • Call Bridging

    1. IVR allows you to transfer callers dynamically to other telephone lines. Callers can be transferred with a blind transfer (unconditionally) or with a supervised transfer (monitor the call status before transferring).
    2. Insight also supports call patching, whereby multiple callers can be connected together into the same conversation.

  • Web Interface (Web Based Reporting)

    1. Generate Hourly, Daily, Monthly or Yearly Graphs on Calls with one click
    2. Extremely User Friendly Interface
    3. Generate Summary Reports / Invoices to send to Customers
    4. View Detailed Summaries & Invoices for Each DID
    5. Set the Date/Time Format you wish to display based on the country.

  • Email Interface

    The IVR software has the capability of sending emails. However, the IVR administrator must add the e-mails addresses.

  • Unlimited Number of Call Flows

    1. Insight IVR allows you to create an unlimited number of call flows
    2. IVR Scripts can be triggered based on the Access Number (DID) or Mailbox Number Dialled. So, if you had 50 Access Numbers (DID) into your system, each could trigger a different call flow.
    3. Even if your system has only 24 lines, you can still have thousands of IVR applications

  • Text to Speech

    1. Text to Speech is an extremely simple feature to use
    2. Simply type any text into a field and Insight IVR will speak the text to the caller.
    3. Eliminates the need to record prompts
    4. Allows for quick, on-the-fly changes to a script
    5. High-quality, Professional Sounding Voice

  • Touch Tone Detection

    1. The most common method through which Insight communicates with a customers is through Touch Tone. Customers can choose from a list of selections, enter account numbers, enter their security code, etc, all through the numeric keypad on their phones.
    2. Insight allows you to specify the number of digits to expect and the maximum amount of time to wait in between digits to make the call flow as seamless as possible.

  • Database Interaction

    1. Many IVR applications require database interactivity. Insight provides interaction with multiple databases such as Microsoft Access, Microsoft Excel, dBase, FoxPro, SQL Server, Oracle, MySQL, Inform-ix, Text Files and many others. It is also ODBC compliant.
    2. Insight IVR can perform all the standard database actions such as Reading, Writing, and

  • The Automated Attendant

    You've called one before, you just may have not realized what it was. It went something like this: "Thank you for calling XYZ(Your organization name). If you know your parties extension, please enter it now or choose one of the following: For Sales, press 1, for Service press 2..." and so on. Your call was then routed call based on the buttons you did or didn't press.

  • Call Analytic

    Just the way Google Analytic tells you exactly what’s happening on your website, Yss' Call Analytic tells you what’s happening on your business phone system. You can analyses call patterns, agent productivity, team efficiency and a lot more.

  • Complete Control

    Have intelligent call flows that will route calls to the right agents based on the logic you set. And building this call flow is as simple as dragging and dropping the right commands.

Optional Technologies

  • Voice Recognition
    1. IVR Speech Recognition feature makes customer interaction with your system quick, convenient, and simple.
    2. Insight's Speech Recognition module recognizes words, names, spoken letters, and numbers.
    3. Callers can spell names, order products, enter account numbers and zip codes, all without entering a single touch tone on their phone.

  • Out Dial
    This tool allows for importing a database of phone numbers into the IVR system. The system will out dial for confirming a delivery time, reminding patients of a doctors appointment, notify students of an event, or letting clients know their stock has been traded.

  • Call Back
    In case your executives are busy on the another call then IVR system inform the caller through a voice massage and request him/her for wait for a call which is automatically dialled by the system when the executives become free.

  • Call Recording
    All your calls, both incoming and outgoing, are recorded and will be available inside your Exotel dashboard. Use these recordings to understand exactly how your business functions over your phone system. Especially for training, these recordings are invaluable.

  • Message Notification
    Email - Notification is sent to multiple email addresses of your choice. This can include the audio message as a WAV file attachment.
    Text - Notification is sent to multiple Smart phone or text message addresses.. This can include the audio message as a WAV file attachment.
    Voice Call - The mailbox dials a specified telephone number and plays a message asking the owner of the mailbox to enter a pass code for immediate access to messages. This feature can dial up to 5 different numbers and/or pagers at various times and intervals.

    Voice Messaging

    1. Insight IVR provides voice messaging capabilities whereby callers can access the IVR system, leave messages, retrieve messages, and review messages.
    2. Each message is individually dated and time stamped and kept in the order they were received.
    3. There is no limit to how long a message can be, and as soon as the message is left, it is available for your IVR application to access.

  • Real-time Notifications for a Miss call
    Missing a call means missing a potential customer. If you miss a call, we send you an email and/or SMS notifications.

  • CRM Integration
    You can now access all your call data and call recordings of your customers directly in your CRM. Every time you make a new call or send a new next, you can automatically update it in your CRM using our APIs.

Application

Call centre

  • Connect to the phone list database
  • Automatically make thousands of outbound calls based on information in scheduler.
  • Detect connect, answering machines, busy, no answers, and out of service lines.
  • Play message to the called party.
  • Allow the called party to press a key on his/her phone
  • Call transfer to live operator.
  • Record response from the called party
  • Support for multi-tenant application
  • Comprehensive reporting
  • Customer Satisfaction Surveys - Survey Patients for Quality Assessment and Increase Customer Satisfaction
  • Employee Screening - Perform Initial Candidate Interviews for job screening
  • Call Centre Automated IVR Functionalities - Provide Automated Account/Company Information to Callers to reduce calls to live Agents.
  • Call Centre Routing - Route calls to the proper Call Centre Agents based on Customer Requirements

Banking/Financial Service

    IVR Function for bank/financial organization
  • Automatically handle every call from employees, applicants and retires.
  • Answer calls on the first ring, 7 days a week, 24 hours a day.
  • Speak to callers in human tone of voice.
  • Provide accurate and reliable information, up to date.
  • Resources your customer representatives for more productive work.
  • IVR Application for bank/financial organization
  • Credit authorization
  • Loan pay-offs
  • Check ordering
  • Funds transfer and bill paying
  • ATM locations and branch hours
  • Portfolio information and investment yields
  • Transaction history or special statements

Order Entry

  • New product announcements
  • Price quoting/trade discounts
  • Historical account data
  • Dispatching
  • Scheduling
  • Credit card clearing
  • Product specifications
  • Inventory control
  • Billing information
  • Shipping status
  • Purchase order and work order processing
  • Order entry and order status

Utility Company

  • Emergency service notification
  • After-hours service restoration
  • Service centre locations
  • Customer account inquires
  • Crew scheduling
  • Rate information
  • Advanced installation
  • notification
  • Service outage dispatching and reporting
  • Out dial for service reinstatement notification
  • Crisis communications: power- outages
  • Customer meter reading
  • Customer service inquiries
  • Temporary disconnect and reconnect

Health Care Industries

  • Payment tracking
  • Claims processing and billing
  • Admittance and discharge records
  • Inventory reports
  • Office locations and operating hours
  • Change of address
  • Routing of callers to specific personnel
  • Medical Transcription Services
  • Automated Prescription Filling
  • Patient Reminders
  • Off Hours Auto Attendant
  • Patient Surveys
  • Bill Collection

Municipalities and Local Governments

  • Municipal services information
  • Schedule inspections
  • Pay property tax
  • Pay traffic violation tickets
  • Pay for parking meters
  • Dial-out and reminder services
  • Employee communications
  • Schedule interview appointments
  • Personnel record auditing and tracking
  • Payroll inquiries
  • Crisis communications: disasters, closings due to weather.

Telecommunications Companies

  • Automatically handle every call from subscribers, new customers, and general public
  • Answer calls on the first ring, 7 days a week, 24 hours a day.
  • Speak to callers in human tone of voice.
  • Provide accurate and reliable information, up to date.
  • Resources your human resource representative for more productive work
  • General Information - Provide information about services, rates and specials offered
  • Account Information - Provide information about customer account including balance due, minutes used
  • Number Change Notification - Notify callers that a phone number has been changed, and play the new number to the caller
  • Bill Collection - Remind customers of late payments due, and provide automated payment service
  • Complaint Booking - Allow customers to file a service or billing complaint to log it in your records
  • Call Routing - Route incoming phone calls to the proper person or department

IVR Products

Swagatam IVR for Hotel
Insight Campus IVR
CMS(Complaint Management System) (IVR+SMS)
VPN Testing IVR (Line testing IVR) BSNL
Kissan Helpline IVR
Jawan Life Line IVR (Pay and Account IVR System For Army)
Aids Helpline IVR (CII)
Logistics Management IVR System (IVR+SMS+Web based user interface)
Rectification IVR(Complaint & Feedback),
Payment Reminder IVR,
Bill Enquiry IVR,
IVR for Indian Railway- (PNR Enquiry, Reservation Available Enquiry,Complaint Booking)
Global Directory System IVR
IVR For Dairy Industries (Asset management, Employee management, Salary management, attendance management)
Visitor authentication IVR,
Doctor on call IVR
Verification IVR,
Promotional IVR
Result announcement IVR
Order booking IVR,
Delivery tracking IVR
Grievance IVR
Society manager IVR